TOOLS & INFORMATION FOR CLIENTS
On March 11, 2020, the World Health Organization (WHO) declared COVID-19 a pandemic. Governments, municipalities and employers are taking various measures to help contain the spread. To assist you, this page includes information regarding potential insurance coverage implications and additional resources to monitor this evolving situation.
Benefits and Human Resources
- Employee Benefit Carriers (Websites are updated regularly with their latest FAQs)
- Benefits Bulletin: Feb 2023 – COVID-19 Emergency Declarations Coming to an End: Impact on Group Health Plan Sponsors
- HR Bulletin: OSHA COVID-19 ETS FINAL
- HR Bulletin: President Biden Introduces Expansive COVID-19 Action Plan
- Benefits Bulletin: Incorporating the Covid-19 Vaccine into a Wellness Program: Critical Considerations for Employers
- Interim Guidance for Businesses and Employers to Plan and Respond to COVID-19
- Two-Part Coronavirus FAQs for Employers: Part 1 | Part 2
- Families First Coronavirus Response Act (FFCRA) Quick-Reference Flow Chart
- HR Insights: Protecting Workers From Coronavirus
- HR Insights: Preparing for a Second Wave of COVID-19 Cases
- HR Insights: CDC Guidance for Employees Following a COVID-19 Diagnosis or Exposure
- HR Insights: Determining Whether a COVID-19 Case is Work-Related
- HR Insights: 5 Tips for Onboarding Employees Remotely During the Coronavirus Pandemic
- HR Insights: 5 Ways to Manage Poor Workplace Performance Among Remote Workers
- HR Insights: Engaging Remote Employees During the Coronavirus Pandemic
- HR Insights: Handling the Influx of Remote Work Requests
- HR Insights: Accommodating At-risk Employees Amid COVID-19
- HR Insights: Monitoring Remote Workers
- HR Insights: Managing Employees Who Struggle in the Remote Environment
- HR Insights: Managing in Times of Social Unrest
- HR Insights: Conducting a Remote Termination
- HR Insights: Employer Overview of the COVID-19 Vaccines
- HR Insights: COVID-19 Vaccine Considerations for Employers
- HR Insights: CDC Guidance for Workplace COVID-19 Vaccination Programs (Feb 2021)
- HR Insights: COVID-19 Employer Information for Office Buildings (March 31, 2021)
- HR Compliance Overview: Employee Compensation and Benefits During Closures and Furloughs
- HR Compliance Bulletin: Employee Retention Tax Credits for Businesses Impacted by Coronavirus
- HR Compliance Bulletin: Coronavirus and the Workplace – Compliance Issues for Employers
- HR Compliance Bulletin: New Coronavirus Relief Laws Require Paid Employee Leave
- HR Compliance Bulletin: HIPAA Privacy Rule and the Coronavirus Outbreak
- HR Compliance Bulletin: IRS Issues Guidance on Tax Credits for Coronavirus (COVID-19) Paid Leave
- HR Compliance Bulletin: Cal/OSHA Issues Return-to-Work General Guidelines for COVID-19
- HR Compliance Bulletin: Workers’ Compensation Changes for COVID-19
- HR Compliance Bulletin: CDC Guidance on Consent Elements & Disclosures for Workplace COVID Testing (Feb 2021)
- HR Compliance Bulletin: American Rescue Plan Contains Employment-related Provisions (Mar 2021)
- HR Compliance Bulletin: COBRA Subsidy Provisions of the American Rescue Plan Act (March 25, 2021)
- HR Compliance Bulletin: American Rescue Plan Changes to Employee Leave Under FFCRA-1 (March 24, 2021)
- HR Bulletin: Department of Labor Issues Employer Resources
- HR Toolkit: Remote Employee Well-being
- HR Toolkit: Returning Workforces and COVID-19 Vaccines (PDF Version)
- HR Toolkit: Returning Workforces and COVID-19 Vaccines (Word Version)
- Benefits Considerations in Response to COVID-19
- Benefits Bulletin: CARES Act – What Employers Need to Know
- Benefits Bulletin: Health Plan Coverage for COVID-19 Testing and Treatment
- Benefits Bulletin: New COVID-19 Relief Bill – Highlights for Employers
- Benefits Bulletin: Modifications Announced to COVID-19 Relief for Group Health Plan Deadline Extensions (March 2021)
- Compliance Overview: COVID-19 Relief Extends COBRA, HIPAA and Other Plan Deadlines (March 2021)
- Checklist: Responding to a Positive COVID-19 Test
- COVID-19 Voluntary Vaccine Letter (Sample Only)
- COVID-19 Mandatory Vaccine Letter (Sample Only)
- Legal Update: IRS Issues Guidance on COVID-19 Relief for Health FSAs and DCAPs (Feb 2021)
- Legal Update: Department of Labor Guidance on COVID-19 Relief for Employee Benefit Plans (Feb 2021)
- Legal Update: Agency FAQs Clarify COVID-19 Testing and Vaccine Coverage (Mar 2021)
Business Planning and Continuity/Operations
- An Employer’s Quick Guide to Managing Remote Workers
- Checklist: Remote Workstation
- Risk Insights: Protecting Your Business During Civil Unrest
- Insight: Plan. Don’t Panic – 10 Things Employers Should Do to Deal with Coronavirus
- COVID-19 Small Business Guide
- AXA XL: Navigating Risk Management During the COVID-19 Pandemic
- AXA XL: COVID-19 Scams are Contagious
- AXA XL: ABA Issues New Opinion on Lawyers Working Remotely Across State Lines (Dec 2020)
- AXA XL: Thinking About Transitioning to a Virtual Law Office? Consider These Tips. (Feb 2021)
- Attorney Protective: Tips to Stay Connected & Productive in a World of Social Distancing
- The Hartford: How to Get Started in Building a Business Continuity Plan
- The Hartford: Elements of a Business Continuity Plan
- The Hartford: How to Make Your Business Continuity Management Plan More Effective
- The Hartford: Business Continuity Planning for an Infectious Disease Event
- The Hartford Loss Control Tips: Protecting Employees, Customers and Your Business in Case of an Infectious Disease Event
- Checklist: COVID-19 and Your Workplace
- Checklist: Site Shut Down
- Checklist: COVID-19 Vaccine Workplace Planning
- COVID-19 Vaccine FAQs for Employers
- CAL/OSHA: Model COVID-19 Prevention Program (CPP) Template (Each employer is going to have different protocols dependent on their specific workplace, but this linked template provides a solid framework and approved language to draft an employer-specific program)
Government and Policy Notices
- HR Bulletin: Update: OSHA’s COVID-19 Vaccination Emergency Temporary Standard
- News Brief: What to know about Omicron – the New Coronavirus Variant
- HR Bulletin: President Biden Introduces Expansive Covid-19 Action Plan
- Policy Notice: President Trump Signs the Families First Coronavirus Response Act – What Employers Need To Know
- In The Know: Understanding the Historic $2 Trillion Stimulus Package
- In The Know: CARES ACT – Small Business Loan Overview
- In The Know: CARES Act Infographic
- In The Know: Trump Signs Bill Amending PPP Into Law
- In The Know: Overview of the American Rescue Plan (March 2021)
- US Chamber of Commerce: Coronavirus Emergency Loans – Small Business Guide and Checklist
- Paycheck Protection Program: FAQs for Small Businesses
- News Brief: Senate Passes $2 Trillion Coronavirus Relief Bill
- News Brief: Congress Passes $480 Billion Coronavirus Relief Package
- News Brief: Treasure Secretary Says More Funding Coming for Small Businesses (April 2020)
- News Brief: SBA’s PPP Fully Opens for Second Round of Loans
- News Brief: Congress Passes Extension of Paycheck Protection Program (April 2021)
- Legal Update: DOL Releases Additional Guidance on Coronavirus and Federal Employment Laws
- Legal Update: OSHA Issues Prevention Guidance on COVID-19 in the Workplace (February 2021)
- Legal Update: IRS Issues Guidance on COVID-19 Relief for Health FSAs and DCAPs (February 2021)
- Legal Update: Department of Labor Guidance on COVID-19 Relief for Employee Benefit Plans (February 2021)
- Legal Update: Agency FAQs Clarify COVID-19 Testing and Vaccine Coverage (March 2021)
- Legal Update: COVID-19 Exchange Special Enrollment Period Extended (March 2021)
- Legal Update: Face Masks and Other PPE Treated as Deductible Medical Expenses (March 30, 2021)
- Legal Update: IRS Extends Time to Make IRA, HSA Contributions and File Forms 1040 (March 2021)
- Legal Update: EEOC Announces EEO-1 Reporting Will Begin April 26 (April 2021)
- Compliance Bulletin: OSHA Has Launched a COVID-19 National Emphasis Plan (March 2021)
- Compliance Overview: OSHA Issues Mitigation and Prevention Guidance for COVID-19 (February 2021)
- Compliance Overview: COVID-19 Relief Extends COBRA, HIPAA and Other Plan Deadlines (March 2021)
- Coronavirus Stimulus Direct Payments FAQ
- Comparing the Two Major COVID-19 Stimulus Packages – Infographic (January 2021)
- Understanding the $900B Stimulus Package (January 2021)
- SBA’s PPP Portal Opens for Second Round of Loans (January 2021)
- Overview of Biden’s Proposed $1.9 Trillion Stimulus Package (February 2021)
- World Health Organization: Information and guidance on coronavirus (COVID-19)
- CDC
- Guidance on Exposure & Reporting
- Business Pandemic Influenza Planning Checklist
- Coronavirus Information for Travel
- Health Alert Network – (CDC’s primary method of sharing cleared information about urgent public health incidents with public information officers; federal, state, territorial, tribal, and local public health practitioners; clinicians; and public health laboratories)
- Coronavirus Checker (Check your risk for COVID-19)
- Get Your Workplace Ready for Pandemic Flu
- News Brief: CDC Announces Shorter Quarantine Guidelines After a COVID-19 Exposure
- News Brief: CDC Issues Long-awaited Guidance for Fully Vaccinated People (March 2021)
- Live Well, Work Well: What You Need to Know About the New Strain of COVID-19
- HR Insights: CDC Guidance for Workplace COVID-19 Vaccination Programs (Feb 2021)
- HR Compliance Bulletin: CDC Guidance on Consent Elements & Disclosures for Workplace COVID-19 Testing (Feb 2021)
Mental Health and Wellbeing
- HR Toolkit: Remote Employee Well-being
- AHERN Update: Navigating COVID-19 & Resources for Attorney Wellbeing
- Overcoming Loneliness During the COVID-19 Pandemic
- HR Insights: Easing Employee Stress Surrounding the Coronavirus Pandemic
- HR Insights: Preventing Employee Burnout During the COVID-19 Pandemic
- HR Insights: Managing the Mental Health of Returning Employees
Potential Coverage Implications
- COVID-19 Coverage and Policy Implications (March 2020)
- Business Interruption Policies and Coronavirus
- How Coronavirus Could Impact Your Business’s Insurance
- Coronavirus Concerns: Employment Practices Related Lawsuits
- Risk Insights: Common Employment Practices Claims Arising Out of COVID-19
- BLOG: Insurance Reimbursement for Pandemic Losses
- Private Company Management Liability Premium Increases: Why are Premiums Going Up?
Return to Work Planning
- OSHA Guidance on Returning to Work
- Legal Update: OSHA Clarifies COVID-19 Reporting Requirements
- HR Toolkit: Returning to Work Post-COVID-19 (PDF Format)
- HR Toolkit: Returning to Work Post-COVID-19 (Word Format)
- Returning to Work After the COVID-19 Pandemic: A Resource Guide for Employers
- Return to Work Communications Planning Checklist
- Post-Coronavirus Return to Work Cleaning Checklist
- Guide to Creating a Return to Work Action Plan
- Sample Return to Work Action Plan (PDF Format)
- Sample Return to Work Action Plan (Word Format)
- Welcome Back to Work – Employee Packet (Word Format)
- Return to Work: Updating the Office
- HR Insights: Designing a Post-Coronavirus Office
- HR Insights: Return to Work Plans Following the COVID-19 Pandemic
- HR Insights: Screening Employee Temperatures Upon Return to Work
- HR Insights: Responding to an Employee’s Positive Coronavirus Test
- HR Insights: EEOC Expands COVID-19 Return-to-Work Guidance
- HR Insights: Employer Guidance for Common Return-to-Work Concerns
- COVID-19 Symptom Screening Checklist for Employees and Guests
- Checklist: Responding to a Positive COVID-19 Test
- Checklist: COVID-19 Vaccine Workplace Planning
- COVID-19 Vaccine FAQs for Employers
- COVID-19 Voluntary Vaccine Letter (Sample Only)
- COVID-19 Mandatory Vaccine Letter (Sample Only)
Webinars
- COVID-19 Compliance Considerations: Returning to Work Series | Human Resources
Agenda & Topics:
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- Families First Coronavirus Relief Act (FFCRA)
- Wage and Hour Concerns
- Discrimination and Harassment
- Talent Acquisition
- Management Training
COVID-19 Compliance Considerations: Returning to Work Series | Employee Benefits
Agenda & Topics:
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- New Federal Guidance
- Affordable Care Act
- HIPAA Implications
- Section 125 Plans
- ERISA Obligations
- Next Steps for Employers
COVID-19 Compliance Considerations: Returning to Work Series | Health & Safety
Agenda & Topics:
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- Government Recommendations
- Control and Prevention Practices
- Hazard Recognition
- Health and Safety Standards
- Maintaining a Healthy Workforce
- Return to Work Action Plan
- Family First Coronavirus Response Act | What Employers Need to Know
Learn about the most recent developments affecting employers from a human resources perspective and gain insights into what legislation may be coming later this week.
- COVID-19 | Critical Considerations for Plan Sponsors
Learn about the most recent developments affecting employee benefits and learn what steps employers should be taking to ensure compliance under the new legislation.
- Employee Benefits – Paycheck Protection Program | A New Relief Option for Small Businesses
Listen to an overview of the Small Business Administration’s resources that provide small businesses with working capital loans that can provide vital economic support to small businesses to help overcome the temporary loss of revenue they are experiencing.
While we continue to monitor this fluid situation, please do not hesitate to contact us with any questions or concerns. In the meantime, we’d like to thank you for trusting AHERN Insurance Brokerage with your insurance needs.
